Password manager for teams

Browsers can save and sync passwords for an individual, but they fail the three tests a business cares about. Sharing: a browser cannot give the finance team access to the bank portal without handing over a whole account. Offboarding: when someone leaves, there is no central way to revoke what they saved. Evidence: there is no audit trail to show an auditor or insurer who had access to a shared credential and when.

Credential misuse is consistently among the leading causes of breaches in industry research, and IBM's 2025 study puts the global average cost of a breach at USD 4.44 million, and USD 10.22 million in the United States. A team password manager does not prevent every attack, but it removes reused and shared-by-spreadsheet passwords, which are among the easiest doors for attackers.

Shared vaults let you group credentials by team or project and grant access to groups rather than individuals. SSO integration lets staff unlock the vault with their company identity provider such as Microsoft Entra ID or Okta, depending on product and tier. Directory sync or SCIM provisioning automatically adds and removes users when HR systems change.

Admin policies enforce requirements such as two-factor authentication. Reporting flags weak, reused or exposed passwords across the organisation. Secrets management, offered by some vendors, extends the vault to API keys and infrastructure credentials used by developers.

Most of these features sit on business or enterprise tiers rather than the cheapest team plan, so compare tiers feature by feature.

End-to-end, zero-knowledge encryption means the vault is encrypted on the user's device before it reaches the vendor. 1Password adds a Secret Key alongside the master password; Bitwarden publishes its code as open source and offers self-hosting for organisations that need data on their own servers. Ask vendors for current third-party audit reports and SOC 2 documentation.

When an employee leaves, a team password manager lets an administrator remove their access to every shared vault in one action, and with directory sync this can happen automatically when HR deactivates the account. The second step is equally important: rotate the passwords of shared accounts the person could see. Good products list exactly which shared items a departing user had access to, which turns rotation from guesswork into a checklist. Without a password manager, organisations usually do not know which shared credentials a person knew, so they either rotate nothing — leaving risk — or attempt to rotate everything, which rarely happens in practice.

Passkeys replace passwords with cryptographic key pairs stored on a device or in a password manager. Because the private key never leaves the user's control and is bound to the real website, passkeys resist phishing in a way passwords cannot. The FIDO Alliance and major platform vendors support them, and team password managers now store and share passkeys alongside passwords. For organisations, the practical path is to enable passkeys where services support them, keep strong unique passwords elsewhere, and use the password manager as the single place where both are governed.

Launching without training, which leaves staff saving passwords in browsers anyway. Creating one shared vault for everyone, which defeats least-privilege access. Having a single administrator, which creates a recovery risk. Forgetting service accounts and shared mailboxes. And not measuring adoption: check the vault health report after thirty days and follow up with teams whose usage is low.

Vault: an encrypted container of items. Zero-knowledge: the provider cannot decrypt your data. SSO: single sign-on through a company identity provider. SCIM: a standard for automatic user provisioning. Passkey: a phishing-resistant credential based on public-key cryptography. Least privilege: giving each person only the access they need.

Breach monitoring: a feature that alerts administrators when stored credentials appear in known data leaks, prompting a password change.

Every number on this page links to the organisation that published it: an independent research firm, an official product or pricing page, a public filing, or official documentation. We do not publish our own estimates as facts, and where a figure is reported by the company it describes, it is labelled company-reported. Prices are taken from official vendor pages and change often, so open the linked source before relying on one. If a widely repeated figure could not be traced to a primary source, we left it out. Entries are reviewed when the underlying sources publish new editions, and the update date at the top of the page shows the latest review.